December Toastmasters Leadership Institute and Club Officer Training
Join District 39’s Toastmaster Leadership Institute with keynote, Pres Vasilev, 2013 World Champion of Public Speaking. 9:00AM – 10:15AM: How to Uncover the Glory of Your Story™ [Pres Vasilev] In this interactive storytelling workshop, the 2013 World Champion of Public Speaking Pres Vasilev will reveal the most powerful storytelling secrets. Watch Pres Vasilev’s winning World Championship speech, engage in a dynamic discussion to explore its storytelling secrets, and learn how to craft your own compelling stories. Watch his award winning World Championship of Public Speaking Video: 10:30AM – 11:20AM: How to give an amazing evaluation [Panel Discussion] 11:30AM – 12:00PM: What you need to know about the judges ballot 12:00PM – 12:30PM: Judges ethics and bias 12:30PM – 1:00PM: When you are the Contest Chair December 4, 2021 9:00 AM in Pacific Time (US and Canada) (Time is Pacific, UTC-8) Register for event via Zoom
Member’s Dues Are Due!
If you are a club officer – a couple of tips to help you with your renewals… Don’t let a couple of late members hold up your renewal – renew the members whose dues you have collected so you can meet the deadline! The others can be renewed as you collect their dues. Don’t wait until the last day to renew – with over 16,600 clubs around the world, the system gets incredibly busy as the September 30 deadline approaches. A club must have at least 8 members paid by October 1 to be in good standings. There is no longer a grace period. To submit dues renewals online, simply Login to www.toastmasters.org using your personal username and password. Click on Leadership Central, then Club Central Click on your club name to pay renewals. Under Conduct Club Business, click on the option Pay dues. Once on this page, simply select the option of “in the future.” This will pull up all orders with a future membership end date. Select the members you wish to pay for and follow the prompts to submit payment. Consider these important details when processing membership payments: Renewals can be submitted online, by mail or by fax. Please make sure the renewal is complete before sending. Do not submit renewals by e-mail, because financial information in an e-mail is not secure. Dues renewals can be paid online if paying by credit card. If paying by check, print the list indicating the renewing members and mail it, along with payment in US funds, to Toastmasters International. Make checks payable to Toastmasters International. To remain in good standing the minimum requirements are: at least eight members must pay dues and three must be renewing. Need help? Contact Toastmasters International Member Services at renewals@toastmasters.org or call 1 (720) 439-5050.
Club Officer Training – round 2 results
Please review the Club Officer Training – round 2 results If there are any errors in these results, please report to russ.steele@district39.org District Club Officer Training – Mar. 22, 2021 Division Area Club Id Club Name Pres VPE VPM VPPR Sec Treas SAA Total A 11 456 Washoe Express Club X X X X 4 A 11 2318 Sierra Sunrise Club X X X X X 5 A 11 3367 American Valley Club X X X X X 5 A 11 5783 University Club X X X X X X 6 A 12 3799 First Nevadans Toastmasters Club X X X X 4 A 12 736891 Reno Storytellers X X X X 4 A 12 1538599 The Chamber Toastmasters X X X X 4 A 13 6636 Jibboom Street Club X X X X X X X 7 A 13 8115 Blue Tahoe 0 A 13 1530887 Truckee Talkers X X X X 4 A 14 3842 Washoe Zephyrs X X X X X 5 A 14 6326 Reno Downtowners Club X 1 A 14 1178392 Sierra Advanced Speakers X X X X X X X 7 A 14 3598503 Toastmasters Comedy Club X X X X X X X 7 B 21 178 Truckee Meadows Toastmasters Club X X X X X 5 B 21 4302 Protalkers Toastmasters Club X X X X X X 6 B 21 1373428 Biggest Little Talkers X X X X X 5 B 21 7194119 Giga 1 Tesla Talkers 0 B 22 2131 Carson Communicators Club X X 2 B 22 2299 Kit Carson Club X X X X X 5 B 22 1121113 Silver Tongue Toastmasters X X X X X X 6 B 23 1813 Capital Nevada Club X X X X 4 B 23 5420 Carson Valley Toastmasters Club X X X X X X 6 B 23 5042634 Bently Nevada Minden Toastmasters 0 C 31 299 Paradise Toastmasters On The Ridge Club X X X X X 5 C 31 558 Chico Club 558 X X X X 4 C 31 662 Hooker Oak Club 0 C 31 5113 Best By A Dam Site Club 0 C 31 9819 SpeakEasy Club X X X X 4 C 32 197 Redding Evening Club X X 2 C 32 1449 Tehama Speakers X X 2 C 32 818170 Northern Lights X X X X 4 C 33 1819 Peachbowl Dawnbreakers Club X X X X 4 C 33 9778 Mission Staters Club X X X X X X 6 C 33 649290 Funtalkers Toastmasters Club X 1 C 33 3056202 Marysville Toastmasters 0 D 41 4527 Fairfield-Suisun Orators Club X X X X 4 D 41 1340401 CAC Masters 0 D 41 2178125 Talk of NorthBay X X X X X 5 D 41 5484140 N.S.C.A.R. Toastmasters Club X X X X X X X 7 D 42 3337 Davis Town And Gown Toastmasters X X X X X 5 D 42 6870 Dixon Toastmasters Club X X X X X X 6 D 42 1247772 Davis Daytime Toastmasters 0 D 42 1451158 TalkAways 0 D 43 6938 Vacaville City Speakers Toastmasters X X X 3 D 43 7674 Vaca Morning Toast X X X X X X 6 D 43 4001536 Delta Breeze 0 E 51 1571 Inspired Communicators 0 E 51 7997 River City Toastmasters Club X X X X 4 E 51 8175 Sacramento Downtowners X X X X X 5 E 51 8836 Master Talkers Toastmasters Club X 1 E 52 2370 Capital Communicators Club X X X X X 5 E 52 9010 Capitol Toasters Toastmasters Club X X X X X 5 E 52 1375467 Strictly Speaking Toastmasters X X X 3 E 52 5707062 CT Speaks 0 E 53 999 Clear Signals X X X X X 5 E 53 4837 Carb-Orators Toastmasters Club 0 E 53 8537 Pestmasters Toastmasters Club X X X X X X X 7 E 53 9632 Trash Talkers Club X X X X X X X 7 E 53 3926230 Sacramento Green Speakers X X X X X X 6 E 54 142 Capital City Toastmasters Club X X X X X 5 E 54 7489 Golden State Capitol Toastmasters Club X X X X X X 6 E 54 9292 East End Orators Club X X X 3 E 54 1644909 CalVet Golden Bears Toastmasters 0 F 61 1070 Foothill Toastmasters Club X X X X X 5 F 61 4045 Roseville Communicators X X X X X 5 F 61 589646 Roseville Toasters Club X X X X 4 F 61 1510117 Kaiser Thrive Talkers X X X X X 5 F 61 3950889 AH Toastmasters X X 2 F 62 4089 Gold Country Toastmasters Club X 1 F 62 4685 PCAR Toastmasters X X X X 4 F 62 6080 Placer’s Gold Club X X X X X X 6 F 62 1280855 Oracle Rocklin Toastmasters X 1 F 62 7538467 Thunder Masters X 1 F 63 5313 Voices of Lincoln Toastmasters Club X X X X X 5 F 63 7914 Roseville Rappers Club X X X 3 F 63 3475682 Leading with PRIDE 0 F 64 5014 Early Risers Toastmasters Club 0 F 64 7345 Empire Toastmasters Club X 1 F 64 9349 Timberline Toastmasters 0 G 71 6833 Folsom Intellects Club X X 2 G 71 1014621 Old Town Talkers X X X X X X X 7 G 71 5053174 Prairie City Talkers X X X X X 5 G 71 5739080 Powerschool Toastmasters X X X X 4 G 72 769 Statement Makers Toastmasters Club X X X X X 5 G 72 3416 El Dorado Gold Toastmasters Club X X X X 4 G 72 981104 HDR Toastmasters Club X 1 G 72 5668570 CAISO Toastmasters Club X X X 3 G 73 1735 Determined Club X X X X X X 6 G 73 3359 Sunrise Center Toastmasters Club 0 G 73 4056 Diamond Club X X
Renew Dues Today
Toastmasters is now accepting membership dues. Any Club Officer can submit Toastmasters dues using Club Central. It’s easy to renew membership with just a few clicks Visit Club Central – https://www.toastmasters.org/my-toastmasters/profile/club-central Click Submit Payment Click Add to cart button for Member(s) that are to be renewed Scroll to the bottom of the screen to see your Membership Cart, repeat step 3 until Membership cart lists members for this transaction. Click continue to Payment information Enter payment information for this transaction Click Submit payment If there are more memberships to renew, repeat steps 3 through 7 Notes: This process covers member dues with Toastmaster’s International Don’t forget to settle your club dues with your Club Treasurer.
District 39 News / Virtual Events
Greetings District Council Leaders, First, we hope you and all your family members are doing well. While many decisions made in the past few months have turned our world upside down. We hope they helped keep our members safe and healthy. Other decisions have been made for us. Many Clubs have either been displaced or their members are sheltering in place right now. Some clubs have even considered going on hiatus for a few months; No longer meeting until the COVID-19 crisis is over. Please consider this alternative strategy, work with your leadership to meet virtually. In case you haven’t heard, District Leadership is trying to keep every club alive by helping them establish virtual meetings. We are doing our best to provide resources and training to help your clubs meet virtually. While it is true that meeting virtually is not the same as meeting in person, we still get weekly opportunities as individuals and clubs to sharpen our professional skills needed for today’s workforce. Please take this opportunity to visit https://www.district39.org/zoom-masters/ to see who can help get your club online. One more thing, as you meet virtually, remember to invite past members who had to stop because their schedule prevented them from attending. We have started to see some of our old members start to reappear, just because we invited them to join our virtual meetings. Next, let’s talk about the upcoming District Leader elections. Yes, we are having an online election at our Virtual District Council meeting. But before that, we hope you will take the chance to meet our District Leader Candidates at our first ever Virtual Candidates Showcase. Finally, we have a reminder. The temporarily extended membership renewal is coming to an end. April 30, 2020 is the deadline. On May 1, 2020 any club that has not renewed its dues will no longer be in good standing. I have included these important dates and notes below. Attention important dates: Saturday, April 11 @ 9am-11am Virtual Candidates Showcase (District Leader Candidates are interviewed) Must pre-register to get link to candidate showcase – https://www.district39.org/events/virtual-candidates-showcase/ The Virtual Candidates Showcase will be recorded and published on the District Website for viewing later. Thursday, April 30 @ 11:59pm – Last day to pay membership dues Friday, May 1 @ 12:00am – Club status changes for clubs that have not paid their dues Clubs will no longer be in good standing on May 1, 2020, unless dues have been paid. Districts directed to remove Unpaid members from the Club Leadership list to determine those Club Presidents and Vice Presidents Education eligible to vote. Thursday, May 7th @ noon – District Council Pre-Registration Deadline Pull final Club Leadership report to determine which Club Leaders are members in good standing. Saturday, May 9th @ 9am-1pm Virtual District Council (District Leader Elections, Alignment, etc.) Must pre-register to get link to District Council Meeting – https://www.district39.org/events/district-council-may/ All District Council Members that intend to vote, must pre-register before Thursday, May 7, 2020 @Noon Business Meeting Agenda Business Meeting Minutes from the September 21, 2019 Virtual Meeting Business Council Meeting Packet – May 9, 2020 District Realignment Town Hall meeting – May 5, 2020 -proposal for 2020-2021 Toastmaster year District 39 2020-2021 Realignment PowerPoint (maps) NOTES: District Executive Committee Members in good standing will be allowed to vote at the District Council on May 9th. Clubs in good standing may be represented by their President & VP Education. Visit http://reports.toastmasters.org/reports/dprReports.cfm?r=15&d=39&s=Renewal_Status&sortOrder=0 to see where your club stands. If you don’t see “Verified complete” next to your club, then your club is not in good standing with Toastmasters International. Clubs not in good standing, will not be counted in the quorum and will not be allowed to vote. Because this is a Virtual District Council, No Proxy votes are allowed. Thanks, Wes Wes Johnson, DTM District Director 2019-20 District 39, Toastmasters International wes.johnson@district39.org “One Team • One Path • One District”
Zoom Masters
Visit here for news & resources on conducting Virtual Meetings. Zoom Masters What is a Division Zoom Master? Works with the Division Director, Areas and Clubs to schedule and support virtual meetings Provides Tech Support and resources Collaborates with Zoom Masters in other Divisions Ensure clubs can establish and conduct virtual meetings. Support Division and District Virtual events (Councils, Contests, Meetings) Each Zoom Master will : Acquire and Manage 1 zoom Pro account for your Division Schedule virtual zoom meetings for Clubs, Area Councils, and Division and meetings in your Division. Serve as Tech Support for Zoom meetings in your Division. Collaborate with Zoom Masters in other Divisions to help share needed resources. Zoom Master 1 Zoom Master 2 Zoom Master 1 Zoom Master 2 Division A Kathleen Sandoval Mike Sullens Division F Robin Dyer-Oliver Marianne Ward Division B Angie Rodriguez Laura Gregory Division G Pat Knight David Betowski Division C Kelly Cummings Yuki Arends Division H Reham Newar Marcy Johnson Division D Justin Gomez Lynda Mendez Division I George Jarosik Theo Pope Division E John Pasamonte Marshalle Graham Division J Brian Hatano Katherine O’Ray District Zoom Master: Adrianna Lucero FAQ: Is there a Discussion Group ? Yes, there is a Slack Channel https://district39.slack.com/, #zoom-masters channel An invitation will be sent to all District Zoom Masters, if you need an invite, please send request to Wes Johnson Virtual Meeting Resources: Toastmasters – Online Attendance On-line TM meetings – vers 2 D52OnlineGuide-zoom Thanks to District 52 for online guide Look Good On Camera Get Ready with Zoom Get Ready for Online Meeting Get Ready for Online Contest Thanks to District 108, Lithuania for these useful tips Adrianna Lucero and Quinn Buniel hosted our first Virtual Zoom Meeting Training.
Zoom accounts and Virtual Club Support
Dear Division Directors, In order to better support your members and clubs during the COVID-19 group size limit, the Trio has authorized funds to purchase two Zoom Pro accounts per Division. The two Zoom accounts will provide each Division virtual meeting options for Club, Area, and Division meetings and Contests in lieu of cancelling meetings. These accounts will be reimbursed during the months of March, April, May, and June. Here is what we need for each Division Director to do: Find 2 people in your Division that will serve as Zoom Masters for your Division. Each Zoom Master will : Acquire and Manage 1 zoom Pro account for your Division Schedule virtual zoom meetings for Clubs, Areas and meetings in your Division. Serve as Tech Support for Zoom meetings in your Division. Collaborate with Zoom Masters in other Divisions to help share needed resources. Share Division Zoom Master contact information with the Trio Submit 2 zoom receipts in Concur for reimbursement in April, May, and June Contribute to the Zoom Masters group discussion A Zoom Masters page will be created that has information regarding virtual meeting best practices, Zoom Master contact information and other collaborative information to help support our members & our clubs. As always, we appreciate your patience and your willingness to work together for the good of District 39. Thanks, Wes
Coronavirus (COVID-19) Update
Updated March 17, 2020 FAQs have updated, please review ASAP. The Trio is aware of the impact the coronavirus (COVID-19) is having on members and clubs in our District. We are in regular communication with Toastmasters International and are closely monitoring the situation and taking the necessary steps to support our members. Please revisit this page often. We will update it as new information becomes available. Guidance from Toastmasters International – www.toastmasters.org/COVID (Additional Resources: Centers for Disease Control and Prevention and California Department of Public Health.) Due to safety and government restrictions, Toastmasters International understands that clubs may not be able to meet in person. Therefore, they encourage you to meet online if in-person meetings are not possible or preferable. Frequently Asked Questions Will Division speech contests be canceled? No. The District Executive Committee decided on 3/16 to continue the 2019-2020 contest cycle. Between March and June 1, 2020 all contests will be conducted virtually. Will District Conference be canceled? Toastmasters has mandated that all Area, Division, and District Events can no longer be conducted in person prior to June 1, 2020. The District Conference has therefore been postponed until June. The April venue will be cancelled. All tickets sold will be refunded. The District will reschedule the event in June. Once we have determined the price for new tickets, we will move ahead with a June Conference. Will District Council meeting be canceled? No. The District Council meeting will be conducted virtually on May 9th, 2020. District Business covered: Club Alignment Elections Proposals What will be the format of the Online Meeting? Online meetings shall have the same format with the regular meeting agenda. The only difference is the medium. Some best practices to follow would be: Unmute only when speaking to reduce noise etc. Turn off all the webcams except the speaker and the timer’s webcam, so that the timing signals can be seen by the speaker. Table topic master can call out the member to respond, at which point the member can unmute and speak. We understand that it’s a far diminished experience in comparison to the in-person club meetings. As soon as in-person meetings are possible, the clubs are expected to switch back to regular meetings at their venue. Tips and Resources Stay at home from community events if you: Feel sick or have symptoms (fever, cough, sore throat, etc.) Recently had contact with an individual known or suspected to have COVID-19 Or if you are at a higher risk (elderly or immunocompromised) Traveled to China, Hong Kong, South Korea, Italy, Iran or other high-risk areas in the past 14 days. Check the CDC website for more details. If your club is holding meetings In-person Completely avoid shaking hands and other physical contact (use elbow bumps, or wave hands, etc.) Create physical space to minimize close contact (one arm length, sit every other seat) Provide hand washing capabilities or hand sanitizer or disinfectant wipes, and tissues Avoid touching your face or high touch surfaces with your bare hands (use a tissue) If you’re not able to access your meeting space, meet Online using available video conferencing applications such as: https://www.freeconferencecall.com/ https://hangouts.google.com/ https://www.webex.com/ https://www.zoom.us/
Marching to the goal
It’s the first week of March. There are 17 weeks left until June 30, 2020. Deadlines: Mar 31, 2020 – Membership Renewals Apr 17, 2020 – District Spring Conference May 31, 2020 – Club Visit report submitted (Area & Division Directors) Jun 30, 2020 – Traditional DTM (all requirements completed) Club Status: April Dues renewal status March 4, 2020 57 Clubs – (Part of the quorum) – verified complete – 8 paid members, 3 from previous renewal period 28 Clubs – (Not in good standing) – low – less than 8 members 25 Clubs – (Not in good standing) – ineligible – less than 3 members from last renewal period 48 Clubs – (Not in good standing) – no member dues received Clubs in Good Standing: Minimum renewal requirement is eight paid members – at least three of whom were members of the club during the previous renewal period. Clubs not in good standing are ineligible to cast a vote at District Council or Annual Business meeting and are not included in the quorum. Division Directors Finalize Division Contest Club Visits Retain Clubs New Clubs Area Directors: Finalize Area Contests (help your fellow Area Directors, and Division Director) Club Visits New Clubs Club Leaders: Membership Renewals – make sure your club is in good standing – March 31, 2020 Review Club Success Plan – Education Awards Update Club Success Plan for growth opportunities Club Officer Elections & update Officer assignments in Club Central – May 31,2020 Members: Support your Area / Division contests Renew your membership Take on a new Club Officer role Complete a Path Level Start a New Path
How to use Leo’s Tools
Leo’s tools are amazing, they give you a graphical picture of what’s happening with clubs in the district. Caution: By default Leo’s tools shows a color view of DCP status, not membership status. This is really cool looking, but not real helpful. We need to make some adjustments to get the true picture. The rest of this article shows how to get the views that will be helpful to assess your Division / Area situation. After launching Leo’s tools https://code.pachogrande.com/leotools/leoboard.html?district=39 you see what appears to be a periodic table. Default view shows club order based on DCP points. Problem, without membership, are technically not in the game yet. Purple = (DCP 9-10) Blue = (DCP 7-8) Green = (DCP 5-6) Yellow = (DCP 4) Orange = (DCP 3) Red = (DCP 1-2) Gray = (DCP 0) NOTE: The thing you don’t realize is the smaller # is the membership qualifier. 0 or more is good. -1 or less is bad. But it’s not that obvious. Do not use the default settings: Current DCP (desc), Grouping Disabled, Render(Change your colors) To see the membership picture, we need to see which clubs are close to meeting the membership requirements and those that are in trouble. By changing Render parameter to Membership we get the qualifying membership picture. Green = (Membership/growth met) Yellow = (-1 to -4 to meet membership/growth) Red = (-5 or more to meet membership/growth) NOTE: You can easily see that green clubs meet the membership. Yellow clubs are close to membership requirement. Red clubs need more help. Use membership settings: Current DCP (desc), Grouping Disabled, Render (Membership) To see the clubs that need the most help, change the view one more time. Sort by Required Membership for DCP (ascending) It will show clubs in ascending order from Danger in Red, to Getting Close in Yellow, to Doing well in Green. Red = (-5 or more to meet membership/growth) Yellow = (-1 to -4 to meet membership/growth) Green = (Membership/growth met) 56 Red – Clubs in Danger 48 Yellow – Clubs close to growth numbers 54 Green – Clubs that are on track This view helps Division Directors and Area Directors quickly see what they need to focus on. Use membership settings: Sort by Required Membership for DCP (asc), Grouping Disabled, Render (Membership) To see the membership view grouped by Areas, choose Grouping Area, Render (Membership) Green = (Membership/growth met) Yellow = (-1 to -4 to meet membership/growth) Red = (-5 or more to meet membership/growth) This view helps Division Directors and Area Directors quickly see what they need to focus on. NOTE: You can easily see that green clubs meet the membership. Yellow clubs are close to membership requirement. Red clubs need more help. Use membership settings: Current DCP (desc), Grouping Area, Render (Membership) Hopefully, what I shared has been helpful. If you need more help, please contact Wes.Johnson@district39.org