DECM January 2020
Last D39 DECM was held on 2020-01-11 afternoon at Reno, NV NOTE: There were a few challenges with Audio / Video quality, I am taking steps to improve A/V Quality of future DECM recordings. 2020.01.11 DECM Packet 2020.01.11 Addendum 2020.01.11 Roll Call 2020.01.11 Meeting Minutes
Happy Mid-Year 2020
Greetings fellow Toastmasters, It has been 26 weeks since we started our Toastmaster year. The District Vision was “D39 will achieve President’s Distinguished status before May 31, 2020.” The District Mission was “We build new clubs and support all clubs in achieving excellence.” During the first 26 weeks we focused on Success Planning, Training, Club Visits, Member Retention, Membership and Club Growth. All leaders were encouraged to complete Club, Area, Division & District Success Plans. Many of them rose to the occasion. Division and Area Directors – 87% trained. Club Officers – 68% trained and still training. Over 93%, a total of 143 clubs out of 153 clubs were visited. Divisions and Areas that reported over 75% Club visits: Division A – Areas 11, 12, 13, 14 Division B – Areas 21, 22, 23, 24 Division C – Areas 31, 32, 33 Division D – Areas 41, 42, 43 Division E – Areas 51, 52, 53, 54 Division F – Areas 61, 62, 63 Division G – Areas 71, 72, 73 Division H – Areas 81, 82, 83, 84 Division I – Areas 91, 92, 93, 94 Division J – Areas 1, 2, 3, 4 Thank you Area Directors that completed over 75% of their Club Visits. Club visits are an excellent opportunity to provide positive encouraging feedback to our club leaders. Great job Division Directors for helping your Area Directors focus on reaching out to your clubs and submitting their reports on time. We chartered four clubs Cinnamon Toastmasters – 7/01/19 Thunder Masters – 8/22/19 Speakers of the House – 10/14/19 Simply the Best – 12/27/19 Thank you Club Sponsors, Division and Area Directors for focusing on Club Growth. As we enter 2020 let’s focus on finishing the year strong. With 26 weeks left Finish Club Officer Training Contests – Club, Area, Division Succession Planning – Club, Area, Division Moments of Truth – Success Plans 2020 Spring Conference Distinguished Clubs (Education, Membership) Grow new clubs Club Visits – reports due May 31, 2020 Don’t forget our guiding principles: Speak with hope about the toughest of issues. Be solution focused rather than problem focused. Refrain from reacting and giving voice to pessimism, criticism, self-criticism. Speak about problems to the right people in the right way. Replace negative words and thoughts with positive and encouraging words. With 26 weeks to go, what should we focus on? Let’s be One Team, heading down One Path becoming One District we can be proud of. Keep up the momentum, Wes Johnson, DTM District Director 2019-20 District 39, Toastmasters International wes.johnson@district39.org One Team • One Path • One District
DECM Nov 2019
Last D39 DECM was held on 2019-11-09 at 9am at San Joaquin County Office of Education. Agenda 11.09.2019 Roll Call 11.09.2019 Meeting Minutes Packet Part I Packet Part II
DECM October 2019
The October 12 District Executive Committee Meeting started at 9am. We had a 30 minute recess for Division Councils to finalize their Division Director reports. The video starts at the end of a recess, where we begin with a roll call. If you have any suggestions, please email Wes Johnson at wes.johnson@district39.org Notes and links will be added to this post. DECM Meeting Minutes Roll Call Reports – Part I Reports – Part II
October Dues Update
Congratulations to Division H for completing 100% renewals. Several Divisions are a close second. Which one will be next? Renewals Status at a glance – according to Toastmasters WHQ: 135 clubs submitted their renewals on time 14 clubs submitted less then 8 renewals on time 2 clubs submitted renewals, but still need at least 3 renewals from last period 5 clubs clubs have not submitted renewals yet Reminder: Toastmasters does not count member renewals until funds are received by WHQ. Checks sent to your Treasurer, might be delayed. The data for this graphic came from the October Dues Renewals Status on the District 39 Toastmasters Performance Dashboard To see details of the renewals graphic, you can find the details in the attached RenewalsStatus spreadsheet. RenewalsStatus2019-10-08 RenewalsStatus2019-10-02 RenewalsStatus2019-10-01 RenewalsStatus2019-09-30 RenewalsStatus2019-09-29 RenewalsStatus2019-09-28 RenewalsStatus2019-09-27 RenewalsStatus2019-09-26 Toastmasters has not received funds from 5 clubs. Club Division Area Renewal_Status Name Location 7166965 B 24 Renewals Logistics Linguistics Reno 6938 D 43 Renewals Vacaville City Speakers Toastmasters Vacaville 7538467 F 63 Renewals Thunder Masters Lincoln 1323242 F 63 Renewals Sutter Oracles Roseville 5251716 G 74 Renewals SPS BSD Toastmasters Club Sacramento There are 2 clubs are ineligible. Ineligible means the club needs at least 3 members to renew from last renewal period. Club Division Area Renewal_Status Name Location 5696979 G 74 Ineligible Franklin Speaking Rancho Cordova 5687658 J 3 Ineligible Social Toasters Sacramento There are 14 clubs that are low. Low means club needs at least 8 members to be in good standing, 3 from last renewal period. Club Division Area Renewal_Status Name Location 1530887 A 13 Low Truckee Talkers Truckee 646938 B 23 Low Tahoe Toastmasters Club Stateline, NV, 89449 299 C 31 Low Paradise Toastmasters On The Ridge Club Paradise 662 C 31 Low Hooker Oak Club Chico 1247772 D 42 Low Davis Daytime Toastmasters Davis 1075001 D 41 Low Team Travis Toastmasters Travis AFB 2470475 E 54 Low Speakerlab Sacramento 9349 F 64 Low Penn Valley Club Penn Valley 1735 G 73 Low Determined Club Orangevale 703068 G 74 Low EdTalkers Club Mather 5739080 G 71 Low Powerschool Toastmasters Folsom 5966134 I 94 Low Speakers Unlimited Elk Grove 3372 I 92 Low Delta Toastmasters Club Stockton 3438 J 1 Low Coyote Communicators Club Sacramento
Virtual District Council 2019-09-21
The Fall Virtual District Council Meeting was held at 9am on September 21, 2019. The minutes will be posted under the menu About Us –> District Governance –> District Executive Committee & District Council Meetings. The District Council meeting was recorded and can be watched here. Results LInk – Election Runner Results
Virtual DECM Information 8/10/2019
We had our Virtual District Executive Committee meeting on August 10th, 2019. During the meeting we introduced the District Success Plan & Tentative 2019-2020 Budget. NOTES: Budget is not finalized yet, we are still waiting for final information from Toastmasters 2019-2020 District Success Plan 2019-2020 D39 Annual Budget with Detail – Draft 2 Virtual DECM Recording
New Pathways look and feel
Toastmasters has fixed one of my Pathways User Interface issues. It now opens a Tab for you instead of creating a popup. Login to Toastmasters.org www.toastmasters.org/login Visit your profile www.toastmasters.org/my-toastmasters/profile Click on Pathways Transcript Link Click on Open Curriculum button Click on Launch Button When it launches the Lesson it creates a new Tab for you instead of a Pop-up windows.
Club Officer Training Standards
On July 13th, 2019 our District had a DECM, a meeting of the District Executive Council, for the purpose of sharing information and making important decisions throughout the District. During the DECM our District Director made a statement regarding Club Officer Training Standards. This is the statement that can be found in the meeting minutes. There has been a lot confusion throughout our District over the Training Standards. Throughout our District there have been differing opinions as to the minimum standards on training. It has been confusing to our Officers and ultimately affects the excellence of our clubs. This year a document was produced by the Quality Team called “District 39 training standards” It was based on the belief that Districts can set their own Training standards. However, upon further inquiry, we now have validated and finalized direction from Toastmasters International. The training minimum has been and always will be based on Training Club Leaders item 217. I was recently reminded by Toastmasters Headquarters that The District Director is responsible to ensure the standards in the Training Club Leaders guide are followed. Therefore, this is the protocol. District 39 will be in compliance with Training Club Leaders guide this year and going forward. Adjustments will be made to training events on the District calendar. Toastmasters Club Officer Training standards will be posted: On our District website Announced on the District Facebook page Sent to every officer in the District so everyone is informed of the minimum Club Officer Training standards. All new Training Events must fulfill the minimum training as specified in the Training Club Leaders guide. NOTE: I have instructed our Program Quality Director to ensure the Quality Team and Trainers will provide opportunities for all Club Officers to makeup their extra training hour they may have missed in previous trainings. At the time of this Post there are five weeks remaining in Training Round 1. Deadline: Round 1 Club Officer Training ends on August 31 Time is running out: Most of the trainings in District 39 Training have met or exceeded the minimum training standard. However, there are some training events or series of events on the calendar that show only one or two hours of training on their agenda. If you are a Club Officer that took one of these shorter trainings, please take the extra training opportunities to ensure Toastmasters will give your club credit for your training.
D39 Vision 2020
Greetings District 39 Toastmasters, Why did you join Toastmasters? Why do you stay? I joined to improve my communication skills. I stay because of what I have learned and the wonderful people who have become my friends along the way. I hope you have a similar story you can share. The Toastmasters New Year begins on July 1st. There are a few changes this year, but our Mission is still the same. If we focus on doing the right things at the right time, we will achieve amazing things this year. How will we know what the right things are? We need to plan for Success. I am asking all leaders in our great District to collaborate with each other and plan for a President’s Distinguished year. Let’s be One Team heading down One Path becoming One District that everyone wants to join! District Mission: We build new clubs and support all clubs in achieving excellence. Vision Statement: District 39 will achieve President’s Distinguished status before May 31, 2020 Slogan: Focus Together on the Most Important Thing Motto: One Team • One Path • One District What is the Most Important Thing? (Execute Success Plan) Core Values: Integrity, Respect, Service, Excellence Big Picture: President’s Distinguished District The One Thing: Execute Success Plan Guiding Principles: Speak with hope about the toughest of issues. Be Solution focused rather than problem focused. Refrain from reacting and giving voice to pessimism, criticism, self-criticism. Speak about problems to the right people in the right way. Replace negative words and thoughts with positive and encouraging words. First 100 days (June 6 – Sep 14): Success Plan – District, Division, Area, Club Training – Division, Area, Club Club Visits – Know your clubs Retention – No member loss, No club loss Growth – New Members, New Clubs Second 100 days (Sep 15 – Dec 24): Quality – 100% Trained Growth – Add net 5 members Distinguished Clubs – Distinguished in December Club Visits – submit reports Nov 30 Third 100 days (Dec 26, 2019 – Apr 4, 2020): Training – Club Officers Contests – Club, Area, Division Final months (April, May, June) Conference Succession Planning Distinguished Clubs Club Visits – submit reports May 31 District 39 Vision 2020